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How to share a printer from a Windows XP/2000 PC (Host) to a Windows XP/2000 PC (Client)

RELATES TO:

  • Printer sharing.
  • Windows 2000/XP - Windows 2000/XP.

TABLE OF CONTENTS:

EXPLANATION:

This guide will tell you how to set up your printer so other users on the network can share it.

Notes Icon Note:

Printer sharing will share the printer driver only. If you have an All-In-One, you cannot share the scanner driver as the operating system does not support it.

Many Epson printers and All-In-One's can be used with an Epson wired/wireless print server, which gives you the freedom to network the product without using printer sharing, and allows you to set up the scanner on a network. Click here for more information and a list of supported products.

Some Epson printers and All-In-Ones come with a print server or in-built network connectivity (Ethernet or Wi-Fi). These include:
Stylus D120 Network Edition, Stylus DX9400F Wi-Fi Edition, Stylus Office B40W, Stylus Office BX600FW, Stylus Photo PX700W, Stylus Photo PX800FW, Stylus SX405W, Stylus SX600FW.


First you will set up the printer as a shared printer on the computer directly connected to it (host). Then you will add the printer to each network computer that will access it (clients). Windows 2000 and Windows XP are network-ready operating systems.

Notes Icon Note:

These instructions are for small networks only. To share the printer on a large network, consult your network administrator.

  • You must log on to a Computer Administrator account to install software on Windows XP x64 and XP. After you install Windows XP x64 and XP, the user account is set as Computer Administrator.
  • You must log on to Windows 2000 as a user with administrative privileges (belonging to the Administrators group) to install software.
  • The illustrations in the following section are from Windows XP.


These instructions are for printer sharing only, you must already have a working network established. Before you start, verify that File and Printer Sharing for Microsoft Networks is installed.

  1. Right-click on the LAN or WLAN connection icon in either the taskbar or in Network Connections.
  2. Left-click on Properties. The network adapter's properties dialogue appears.
  3. Make sure that File and Printer Sharing for Microsoft Networks appears in the list of installed items and the checkbox next to this service is checked.


    This is a Windows network service and must be installed on a network adapter to enable that computer to participate in file sharing.


Step One:

Install the printer driver on the host computer, connecting the printer to the host when prompted to. Click here for installation guidance, then return to this article. Once installed, print a Windows Test Page to ensure that it works correctly. See How to Print a Test Page in Windows if you require assistance.

Notes Icon Note:

If the printer you wish to share is connected via a Parallel cable, also ensure the BIOS on the host is set to ECP (as the normal setting when using Parallel devices). For help on checking or changing BIOS settings, refer to your computer's documentation or your PC vendor for support.



Step Two:

Open the printers folder.

  • Windows XP: Click Start and select Control Panel, then double-click Printers and Faxes. (If the Control Panel is in Category View, click Printers and Other Hardware, then click Printers and Faxes.)
  • Windows 2000: Click Start, select Settings, and click Printers.

Right-click on the Epson printer icon and left-click Sharing.


Select Share this printer, and give the printer a name that is easy to be remembered, yet doesn't have the same name as any other printer on the network.


Notes Icon Note:

Do not use spaces or hyphens in the share name.


The name given above will be used for this printer only. Click Apply and then OK. This printer is now ready to be shared. Once you have shared, the printer logo will be shown in the printers section. The icon of a hand on the printer icon denotes that the printer has been shared. See the image below for an example:



Step Three:

Open System Properties. Right-click on My Computer and then left-click on Properties.

  • For Windows XP, click on the Computer Name tab.
  • For Windows 2000, click on the Network Identification tab.

Make a note of the host's computer name which appears here.

Windows XP - Computer Name tab


Windows 2000 - Network Identification tab



Step Four:

  1. On the first client computer, open the printers folder. See How to open the Printers or Printers and Faxes folder in Windows if you need help.
  2. Click on File > Add Printer. The Add Printer Wizard appears.


  3. Click Next.


    • Windows XP: Select A Network printer, or a printer attached to another computer, then click Next.
    • Windows 2000: Select Network printer, then click Next.


  4. On the Specify a Printer screen, ensure Browse for a printer is selected, and then click Next.


  5. On the Browse for Printer screen, under Microsoft Windows Network, expand any groups you see by clicking the plus sign next to the group name (double-click the icon of the computer that is directly connected to the printer). Then click the icon for your printer. Click Next.


    Alternate method of locating a printer




    You may see a slightly different screen where the 'Browse' option is replaced with 'Find a printer in the directory'. This is more typical of computers on larger networks. You could select this or option or if you cannot find the printer by using the 'Browse' option as described above, you can find the location directly by using the following method.

    Type \\(computername)\(printername) into the 'network path' or 'Connect to this printer...' box.

    • 'computername' is the name of the system attached to the printer, as checked in Step Three.
    • 'printername' is the name you gave the printer when you shared it, as in Step Two.

    For example, if your printer was 'myprinter' and your computer name was 'mytest', type \\mytest\myprinter into the search field.

    Click Next. Once you have located the printer on the network, continue with the wizard and the steps below to finish the printer setup.


  6. The Connect to Printer dialog appears. Click Yes, and the computer will attempt to find drivers for the printer.




Windows is intelligent enough to realise that the drivers on the host computer are the same drivers that the client requires. The files are pulled across automatically and when finished, the Queue window appears to show this has completed. Restart the PC, and try to print a Windows Test Page from the driver when restarted. See How to Print a Test Page in Windows for help.

If that was your only client computer, you are finished. Otherwise, repeat steps four to six for each client.


Step Five:

If you wish to use Status Monitor on the clients, the host must be set up to share Status Monitor information over the network.

  1. Open the printers folder. See How to open the Printers or Printers and Faxes folder in Windows if you need help.
  2. Right-click on the printer icon then left-click on Printing Preferences.
  3. Click on the Maintenance or Utility tab.
  4. Click the Speed & Progress button at the bottom of this screen.


    In Speed & Progress, click on the Monitoring Preferences button.


  5. The Monitoring Preferences window is displayed. At the bottom of the window check the option for Allow monitoring of Shared Printers. This box should be ticked in order to send the Status Monitor information across the network. Click OK to save the setting. You will return to the Speed & Progress window, click OK, then click OK to the Printing Preferences to finish making settings.


    Notes Icon Note:

    It is necessary to perform this on both the host and the clients.


Most Epson drivers now include Status Monitor with the driver package, so EPSON Status Monitor 3 is automatically installed when you install the printer software. However, if your printer has a separate Status Monitor installation either on the EPSON Software CD-ROM or available to download from the Epson website, you will need to manually install Status Monitor on each of the clients you require, after confirming that they print correctly. Click here for help with downloading and installing the Status Monitor utility.



Step Six:

Status Monitor operation tips:


Windows Firewall




When using Windows XP with Service Pack 2 installed, you may experience problems with the Status Monitor on a network, or printing on a shared network due to the Windows Firewall.


  1. Click the Start menu > Control Panel. Double-click the  Windows Firewall icon.
  2. The Windows Firewall dialogue will open. Here it will confirm if it is turned on or off. 'On' means that you use this firewall, 'Off' means it is not used - this is normally only if you use commercially available firewall or antivirus software. Close the window if you use commercially available firewall or antivirus software and refer to the manufacturer's instructionst to check that file and printer sharing is allowed.

  3. If you use the Windows Firewall, click on the Exceptions tab. In the Programs and Services list, tick the File and Printer Sharing box. Click OK to save any changes.


    • Click here for help on adding exceptions to the Windows Firewall in Windows XP Service Pack 2.

Epson files: eEBSVC.exe and Sagent.exe




Make sure that files related to Status Monitor are not blocked by your computer's firewall. There are two programs that may be required to allow Status Monitor to communicate over a network. If either are blocked or deleted, it may not operate.

  • eEBSVC.exe is a Bi-directional module used to enable communication over a network between your printer and PC. This allows Status Monitor to report information such as ink levels and printer status.
  • Sagent.exe may try to connect to the Internet. If you have a TCP/IP connection (via Ethernet or otherwise) it will try to check across that connection for EPSON printers. Sagent2.exe/Sagent4.exe does not send any data to EPSON and is not a Virus/Trojan or Worm. It simply queries for other printers connected to the computer.

Most firewalls will block any action where data is sent from your PC unless initiated by yourself. We recommend allowing eEBSVC.exe and allowing Sagent2.exe/Sagent4.exe to use the Internet as no harm or damage should be done to your system. If blocked, Status Monitor may not operate correctly.

  • Click here for help on adding exceptions to the Windows Firewall in Windows XP Service Pack 2.

Notes Icon Note:

When you use your printer as a shared printer on a network with the following combinations of computers, the client operating systems are not able to communicate with the printer, so that some functions are not available for that particular client.


Server/Host Client
Windows XP x64/XP Windows Me/98 SE/2000
Windows Me/98 SE/2000 Windows XP x64/XP


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