How do I scan to Microsoft Word using my Epson Scanner or All-In-One?

RELATES TO:


  • Epson Scanners and All-In-Ones
  • Microsoft Word 97, 2000, 2002/XP, 2003, 2007, 2010
  • Windows 95, 98, Me, 2000, XP, Vista, Windows 7


EXPLANATION:


This article explains how to scan into Microsoft Word versions 97, 2000, 2002/XP, 2003, 2007, and 2010. For older versions of Word e.g. 6.x, 7.x, Office 4.x, please refer to Microsoft support article 93359 or Word's 'Help' files.

All versions of Word include an Insert file/object/picture option, which is an alternative to the "Insert > From Scanner or Camera" feature. With the Epson software, you can save the scanned image file as one of several different image types including JPEG, TIFF, and BMP. You can then insert that image into Word. Alternatively, as most versions of Word (in Windows) are TWAIN-compliant, you can directly scan and import an image into a Word document using your scanner.

Notes Icon Note:
  • EPSON TWAIN is a plug-in driver which requires a TWAIN-compliant program in order to function.

    Examples of programs that support the TWAIN standard include EPSON Smart Panel, EPSON Creativity Suite and third party programs like Adobe Photoshop. This list is not exhaustive.

  • EPSON Scan allows you to scan and save without using a TWAIN-compliant program. This program is the standard cross-platform interface between your scanner and most applications and you can also access it from any application that supports the TWAIN standard.



Getting started

Check the following to make sure you are ready to scan:

  • You have installed the Epson scanner software.
  • The scanner is powered on and connected to the computer.
  • The scanning material (e.g. document, photo) is set up on the scanner bed.

Follow the section appropriate for your version of Word. You can check the version within Word, click Help > About.


Word 97

Important:

According to Microsoft article 165079, Microsoft Photo Editor must be installed in order to access the scanner from within the Word Insert menu.

  1. On the File menu in Photo Editor, click Select Scanner Source.

  2. In the Sources list, click the Epson scanner that you want to use.

    • Do not select 'WIA Epson xxxx' (name of the scanner) as this is the generic TWAIN driver in Windows which does not offer as many options as the Epson driver.

    • If it is the only option present, you can select it as it's fine for basic scanning.


The scanner is not listed or you cannot scan

If your scanner is not listed in the Sources box, ensure the scanner is powered on and connected to the computer. If it is still not listed, the scanner and its software may not be installed correctly. See Troubleshooting: the scanner is not listed or you cannot scan.

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Word 2000 / 2002 / Office XP / 2003

  1. Click on the Insert menu in Microsoft Word.

  2. Highlight Picture from the Insert menu, and then click From Scanner or Camera.

  3. If you have more than one device connected to your computer, select the Epson scanner in the Device dialogue box.

    Notes Icon Note:

    Do not select WIA Epson xxxx (name of the scanner) as this is the generic TWAIN driver in Windows which does not offer as many options as the Epson scanner driver. If this is the only option present, you can select it as it's fine for basic scanning.


  4. Do one of the following:

    • If you want to use predefined settings to scan your picture and have selected the WIA scanner option, click Insert.

      Notes Icon Note:

      The Insert button might be unavailable when you are using some scanners, because the scanner software does not support automatic scanning.

      Where the Insert button is available and selected, it may result in the failure of the scanning operation, and you may receive the following error message:

      "An error occurred while acquiring the image"


      Additionally, the Office program stops responding (hangs). To resolve either of these issues, use the Custom Insert button instead.


    • If you want to change image settings, click Custom Insert. This should launch the Epson scanning program (TWAIN or Scan). Follow the on-screen instructions and click Scan to import the image into the Word.

    • When the image appears in the document, make any changes that you want. You can use the tools on the Picture toolbar to make changes such as cropping the picture and adjusting its brightness, contrast, and colour.


The scanner is not listed or you cannot scan

If your scanner is not listed in the Devices box, ensure the scanner is powered on and connected to the computer. If it is still not listed, the scanner and its software may not be installed correctly. See Troubleshooting: the scanner is not listed or you cannot scan.

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Word 2007 and 2010

  1. On the Insert tab, click on Clip Art.

  2. In the Clip Art pane, click on Organize clips.

  3. On the File menu, click on Add Clips to Organizer, and then click From Scanner or Camera.

  4. Select the image, click Add, and then close Microsoft Clip Organizer.

  5. When the image appears in the document, make any changes that you want. You can use the tools on the Picture toolbar to make changes such as cropping the picture and adjusting its brightness, contrast, and colour.


Troubleshooting: the scanner is not listed or you cannot scan

If your scanner is not available to select, ensure the scanner is powered on and connected to the computer. If it is still not listed, the scanner and its software may not be installed correctly. See Troubleshooting: the scanner is not listed or you cannot scan.



Troubleshooting: the scanner is not listed or you cannot scan

If your scanner is not listed in the Devices box, ensure the scanner is powered on and connected to the computer. If it is still not listed, the scanner and its software may not be installed correctly. Test the scanner with a different program, such as the software that came with your Epson scanner. If you are still unable to scan, see

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Scanning text into an editable format

If you want to scan a text-based document into Word for editing, you require Optical Character Recognition software (OCR for short) which can recognise the text and convert it into an editable format.

  • Epson supply third party OCR software with many Epson scanners and All-In-One products such as Abbyy FineReader Sprint. If your product was supplied with this software, we have some tips to get you started in the following article: How do I scan a document with OCR so I can edit the text in a word processing program?

  • Some earlier Epson scanners and All-In-Ones were supplied with EPSON Smart Panel and may have had a 'Scan to OCR' function. As third party licensed software, it is not available on the Epson website to download. It can be installed from the original Epson software CD-ROM which was supplied with your product. If you are using Windows 7 or Vista, you will need to check if Smart Panel is compatible. Check compatibility for Windows 7 or Windows Vista.

  • Microsoft Office Document Imaging and Microsoft Office Document Scanning have an OCR facility. These tools are included with Microsoft Office 2002, 2003, and 2007. You can access these programs by going to Start > All Programs > Microsoft Office > Microsoft Office Tools > Microsoft Office Document Scanning (or Document Imaging). The Office Help files within the program provide clear guidance on using the software.

  • You can also purchase OCR software from many software retailers which will work with the scanner. We suggest looking at packages such as Abbyy FineReader, TextBridge or Omni Page. Basic and free-to-download packages may be available from Simple OCR, OmniPage (Nuance), or a trial version from Abbyy.


Epson do not provide troubleshooting support for third party software. Please consult the program's own help guides or the manufacturers of the software for assistance.

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