Scan to PDF: How to create single and multi-page files with Epson Scan

RELATES TO:

  • Windows
  • Mac OS X
  • I want to scan to PDF but it saves as a different file type
  • When I choose PDF as the file type in Full Auto Mode it completes the scan without the option to add another page

EXPLANATION:


In order to scan and save the scan as a PDF file, you must select PDF as the Image Format type in the File Save Settings section of Epson Scan. You can scan and create either a single-page or multi-page file and save it to a location on your computer.

You can scan to PDF by opening Epson Scan independently. You can also import the scan into a TWAIN-compliant application that supports the PDF format.


These instructions use scanning independently from Epson Scan as the example. Click on the heading below that describes the type of PDF you want to create.


How to scan to a Single-page PDF file



Using Full Auto Mode, you can scan a document to a PDF file quickly and easily.


Notes Icon Note:

If you are using a Scanner/All-In-One with an ADF Unit (e.g. a product like the DX9400F) and wish to use the ADF Unit it is not possible to scan in Full Auto Mode. Please note that some products with an integrated ADF Unit do not have a Full Auto Mode.


  1. Open EPSON Scan from the Desktop icon. EPSON Scan can also be accessed from the Programs/All Programs menu (Windows), or Applications (Mac OS X).

  2. If scanning starts automatically in the Full Auto Mode, click the Pause button and the EPSON Scan window will remain on the screen.

    Epson Scan - Preview and document type recognition is in progress


    Notes Icon Note:

    You can also use the Professional Mode and Home Mode of EPSON Scan. If you prefer to use either of these modes, refer to section How to scan to a Multi-Page PDF file.


  3. Click the Customize button.


  4. The Customize window appears. Click the File Save Settings button.


  5. The File Save Settings window appears.

    File Save Settings


  6. Click on the Type: pull-down menu under Image Format.

  7. Select PDF as the file type setting.


    The current Paper Size, Orientation, Margin, and Compression setting are displayed below it.



  8. If you need to change any of the current PDF settings, click the Options button.

    1. You see the EPSON PDF Plug-in Settings window.


    2. Select the settings that you want for your document or image and click OK.

    3. You return to the File Save Settings window.

  9. When you are finished selecting File Save Settings, click OK.

  10. Click OK again to close the Customize window.

  11. Click the Scan button. EPSON Scan starts scanning in Full Auto Mode.


  12. EPSON Scan saves the file to the location specified in File Save Settings.

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How to scan to a Multi-page PDF file:



Notes Icon Note:
  • To scan multi-page PDF files with EPSON Scan or use some of the features such as creating a searchable PDF file, you may need ABBYY FineReader Sprint/Plus. ABBYY FineReader comes as part of the scanning software with many Epson products. If your product manual indicates ABBYY FineReader comes with your product and you have installed your scanning software as described in the Start Here sheet, it has already been installed. Please note, ABBYY FineReader is not intended as part of the software bundle for all Epson products and may not be available in some countries.

  • Older products and older versions of Epson Scan may not support scanning to PDF, or to a multi-page PDF. If your version of Epson Scan does not have the options shown in this article, check the Support section of the Epson website for the latest version of Epson Scan for your product.

  • Some products using an older version of Epson Scan or using Epson TWAIN may be able to scan to a PDF file using EPSON Smart Panel. This software program was included on the original software CD-ROM provided with some older Epson Scanners and All-In-Ones. Please refer to your product's user guide for assistance on using this program. As Smart Panel is manufactured by a third party it is not available to download from the Epson website, and is provided on the original CD-ROM only.


In Home Mode or Professional Mode, you can scan multiple pages of a document, magazine, or newspaper and save them as one PDF file on your computer. EPSON Scan displays an editing page so you can view the pages as you scan them and reorder, rotate, or delete them as necessary.

  1. With the document and product ready to scan, open EPSON Scan in Home Mode or Professional Mode.
    • You can open EPSON Scan from the Desktop icon. EPSON Scan can also be accessed from the Programs/All Programs menu (Windows), or Applications (Mac OS X).

  2. If scanning starts automatically in the Full Auto Mode, click the Pause button and the Epson Scan window will remain on the screen.


  3. If EPSON Scan is in Full Auto Mode, change the mode.

    1. To change the scan mode, click on the arrow in the Mode box in the top-right corner of the EPSON Scan window.


      Notes Icon Note:

      If you are using a Scanner/All-In-One with an ADF Unit and wish to use the ADF Unit, select the Office Mode of EPSON Scan.
      Refer to your user guide for guidance and restrictions on using the ADF Unit.


    2. Select the Mode you want to use from the drop-down menu.


  4. Click the Preview button to preview your image(s).



  5. Select your scan area from the Preview window.

  6. When ready to scan, click the File Save Settings menu, accessible either by:

    • Clicking on the folder icon beside Scan.

    • Clicking on the pull-down menu icon on the Scan button, then click File Save Settings.

  7. The File Save Settings window appears. Select PDF as the Type setting.



    The current Paper Size, Orientation, Margin, and Compression settings are displayed below it.



  8. If you need to change any of the current PDF settings, click the Options button.

    1. You see the EPSON PDF Plug-in Settings window.


    2. Select the settings that you want for your document and click OK.

    3. You return to the File Save Settings window.

  9. When you are finished selecting File Save Settings, click OK.

  10. Click the Scan button.


  11. If File Save Settings appears again, click OK if the settings are as you selected.

  12. EPSON Scan scans your page and displays this window.


  13. If you are scanning multiple pages, click Add page.

    Notes Icon Note:

    You can scan up to 100 pages of a document at a time.


  14. Replace the first page on the document table with the second page and click Scan. Repeat this step for each page in your document.

  15. When finished, if you don't need to edit your pages, click Save File. All the document pages are saved in a PDF file in the location specified in File Save Settings.

    • You will not be able to edit the file if you choose Save File. If you need to edit the scanned pages, you will need to do this before you save the file - click Edit page.

    Editing the file in Epson Scan

    The Editing Page window displays thumbnails of each scanned page.


    You can use the tools below the Editing Page window to select, rotate, reorder, and delete pages in your document. Click the Help button for details.

    • If you want to include all the document pages in your PDF file as they currently look, click on OK.

    • If you do not need to include some of the pages, select the pages with the appropriate button and then click on to delete them.
      • To select odd pages, click on odd pages icon.

      • To select even pages, click on even pages icon.

    • To select an individual page, click on the thumbnail then click on Delete icon Delete.

      Notes Icon Note:

      The Delete icon is not available when all document pages are selected.


    • If you want to rotate the pages, select the pages by clicking on the individual pages or use the appropriate page selection button.

      • To select odd pages, click on Odd Pages icon.

      • To select even pages, click on Even Pages icon.

      • To select all pages, click on All Pages icon.

      • Click the Rotate Left left or Rotate Right right icon to rotate them.

    • When you have finished editing your document pages, click OK.

    • All the document pages on the Editing Page window are saved in a PDF file in the location specified in File Save Settings.

Notes Icon Note:

To scan and save the file as a PDF but to open in a TWAIN-compliant program, open the program first and choose the Import or Acquire option to open EPSON Scan. The file will then open in that program once scanned.

Epson File Manager and Adobe Reader are examples of TWAIN-compliant applications.


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