How to set up and add the printer to a wireless network (Infrastructure mode)

RELATES TO:


  • Installing the printer for the first time. - Wireless Networking: (Infrastructure mode).
  • Epson products with integrated Wi-Fi connectivity (no external print server):

    Stylus B40W, Stylus Office BX600FW, Stylus Photo PX700W, PX800FW, Stylus SX600FW.

  • These operating systems:

    Mac OS X 10.3.9, 10.4.x, 10.5.x
    Windows 2000, XP, XP x64, Vista, Vista x64.



TABLE OF CONTENTS:




EXPLANATION:



This article explains how to set your printer up in the Infrastructure wireless mode. This article assumes that you are installing your printer onto the computer for the first time.


You Will Need:


Before following this article please check that you have access to the following items:



  1. Epson wireless printer
  2. Ethernet network cable (provided)
  3. Wireless Router (Access Point)
  4. Computer
  5. Network name (SSID) and wireless Security Key

Notes Icon Note:

A wireless access point is required for infrastructure mode wireless networking. In Infrastructure mode, the transmission between the computer and printer is via an access point. To join the Wireless LAN, the access point and all wireless clients/devices must be configured to use the same SSID.



Home wireless routers all feature a built-in access point to support infrastructure mode.

  • When using Wireless LAN, set security such as WEP or WPA. On an unprotected network, your data may be vulnerable to third party interception, etc.
  • Do not turn off the power or unplug the printer while making settings on the control panel. Doing so may cause malfunction.
  • Do not change network settings while accessing the memory card.
  • When Wireless LAN is set to 'Enable', the printer cannot be used on a wired LAN.



Step 1: Setup the printer





  1. Ensure the printer is powered on. Connect the Ethernet cable to the LAN (10/100) port on the printer.

    This is temporary connection used to configure the printer. You will be prompted to remove the cable when configuration is complete.


  2. Connect the other end to any available LAN port on your wireless router, access point, or hub.

    If you don't have access to a LAN port on your wireless router, access point, or hub, connect the printer's Ethernet cable directly to your computer's LAN port.


    Notes Icon Note:

    To use this configuration method, your computer must be connected to the network wirelessly, and your computer's Ethernet connection must be set to obtaining an IP Address automatically.


  3. To ensure that the installation works correctly click here for some simple instructions to follow before starting to install the printer.

    For the B40W, you should instead press and hold the Wi-Fi button for about 10 seconds.



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Step 2: Setup the computer - installing the software




  1. Start by checking that you are connected to the Wireless Local Area Network you want to add the printer to. If you only connect to one Wireless Local Area Network, then a good indication of this is if Internet access is available.

  2. Insert the Epson Software CD-ROM supplied with your product. The Epson install menu should appear, follow the on-screen instructions:

    • Select the required language.
    • Check that the selected printer model is correct.

  3. Click Next to continue.


  4. Read the Software License Agreement carefully. To continue, click the radial beside Agree and then click Next.


  5. The next screen will check the install mode that you want to use (i.e. Easy Install, Custom Install, or Single Install). For home users, we recommend that you select the Easy Install option.

    • All the software in the Required box will be installed as it is necessary.
    • You will be asked if you want to install the 'Recommended' software.

  6. Click Install to continue.


  7. The drivers and software will now be installed:


  8. Select Network as the connection method, and then click Next.


  9. The next screen refers you to the Network Settings manual, for more instructions to follow during setup. Click Next:


  10. This will launch the Epson Easy Network Setup wizard. Your firewall or anti-spyware software may display warnings during the installation.

    If a firewall warning appears for an SEIKO EPSON program such as EasyInstall, it is important to click Unblock or Allow to permit the Epson program as it is needed for the installation process. The installation will fail if the Epson software is blocked.



    • For Mac OS X:

      Configure your firewall software to allow network access for EpsonNet EasyInstall.


    • For Windows XP Service Pack 2 or later, and Windows Vista:

      When installing the printer you may see this Windows firewall warning screen. Do not select Ask Me Later, Block or Keep Blocking.



      Notes Icon Note:

      If you did click on the Keep Blocking button click here to view the FAQ for adding firewall exceptions to fix the problem.

      If you use commercially available antivirus software and see a firewall warning for EasyInstall, create an exception for EpsonNet EasyInstall to allow it to carry out network configurations.

      In Windows, the Epson program is located on the CD-ROM:  :\APPS\EasyInstall\EasyInstall.exe.


  11. At the next screen, select the option "Set up this printer for the first time". Click Next.


  12. At the next screen, you will need to select the connection method. Make sure that the printer's Ethernet cable is still connected.

    For the purpose of this guide, select Method 1 - Connect via a router/access point (RECOMMENDED).



    • If the printer is connected directly to your computer's LAN port, select Method 2 - Connect directly to the computer (ADVANCED).
    • This should only be selected if your wireless router, access point, or hub does not have a LAN port; or for advanced users who require the use of a crossover cable and the ability to manually assign IP addresses to the computer and printer.


    Caution Icon Caution:

    Do not select Method 3 - Connect with WPS or SES (NOT SUPPORTED).

    If your wireless router or access point supports automatic WPS or SES setup mode, click here to view the relevant support article.



  13. You may see the pop-up message below. Ensure that the Ethernet cable is connected, and click OK:


    If you see the following pop-up message, click OK to continue. This is a reminder that if a firewall message appears you must Allow or Unblock any SEIKO EPSON software required for the installation.



  14. The software searches for and displays a list of any Epson products visible on the network. Select the Epson product you wish to install and configure across the Wireless Local Area Network, and click Next:


    • If you are part of a large network (such as a corporate network) and have multiple printers on the network, the printer can be identified by the MAC address.
    • The MAC address can be found on the printer's network status sheet (for instructions see the Related Articles section or click here).

    Notes Icon Note:

    It may take up to 90 seconds for your computer to find the printer on the network. If your printer does not appear, click on the   Refresh button.


    If you see the message "The printer was not found" make sure the printer is powered on and check that the wireless router, access point, or hub is on and Ethernet cable is connected properly.



    If this fails, restore the printer's default settings.


    For All-In-One products, click here for some simple instructions. Then click  Refresh.


    For the B40W, press and hold the Wi-Fi button for 10 seconds. Then click  Refresh.


  15. Once the printer has been selected and you have clicked Next, you will be asked to select the network communication type. Select Wireless, and click Next:


  16. "Choose a Wireless Network": The installer automatically displays the available Wireless Local Area Network in range and sorts them by signal strength. Select the same SSID (Wireless Local Area Network name) as used by your access point / wireless router and click Next. (If required, manually enter the SSID.)



    Notes Icon Note:

    • If no SSID appears, check whether the access point is available for communication.
    • If the SSID is hidden for security reasons, you will need to click on 'Manually Enter Network Name (SSID)' and type the SSID in the box provided.
    • If you choose to manually enter the SSID, take care to enter it exactly as it is provided (e.g. with your ISP documentation) noting any uppercase or lower case characters. Click Next.

    • You will need the SSID of your network to hand. If you do not have this information, we advise the following:

      • Check the wireless router, sometimes this information is on a sticker on the underneath of the router.
      • Check the documentation supplied by your Internet Service Provider (ISP) or the person who setup the Wireless Local Area Network.
      • Contact your ISP to obtain guidance on how to find this information.



  17. WEP / WPA Security Settings.

    If your Wireless Local Area Network is security-enabled, you must enter the WEP Key or WPA passphrase. This is the same encryption key as used by other devices that connect wirelessly to your network such as a laptop or computer. If an encryption key is not set, you will not see this screen.


    • If WEP-64bit (40bit) or WEP-128bit (104bit) is selected, you will see the following screen:

      Select Hexadecimal when the WEP Key is 10 or 26 digits long.
      Select Alphanumeric (or ASCII) when the WEP Key is 5 or 13 characters long.

      Enter your WEP Key in the two fields. Leave the 'Select WEP Key to Make Active' option set to 1 (usual default). Click Next:



    • If WPA-PSK (TKIP) or WPA-PSK (AES) is selected, you will see the following screen:

      Enter the WPA passphrase into the two fields. If your passphrase contains uppercase or lowercase characters, ensure you enter them correctly. Then click Next:


  18. At the next stage, you will be asked to confirm the current IP Address. Generally we recommend that you do not change this and leave it set to Automatic (DHCP).



    Notes Icon Note:

    If you need to specify an IP Address (as may be required on a corporate network), click on the Change button.

    Select 'Set the IP address manually (advanced), and click on Next. Enter the IP Address, subnet mask, and default gateway, then click Next.



  19. If your printer has a memory card reader, you will see the "Allow Access to Memory Cards over the Network (Windows only)" screen. For printers without a memory card reader, you will not see this screen. Here you can choose if a memory card inserted in the memory card slot on the printer can be accessed and the level of access (i.e. Read/Write, Read Only, or Disable Access). Select an option, and then click Next.



    Notes Icon Note:

    This feature is not supported on Macintosh.

    If you allow access via the network, and then connect the product locally via USB, the memory card slots can't be seen.


  20. "Confirm Settings": Verify that the settings are correct, then click on Next. Click Back if you need to alter any settings.


  21. After you have confirmed the setting, this information is sent to the printer. Wait for the process to complete. Do not turn off the printer or disconnect the Ethernet cable.


  22. When network connection settings are successful, a yellow or green indicator is displayed beside the printer name. When network connection settings fail, a red indicator is displayed. Click Next to continue.





    Notes Icon Note:

    If a red indicator is displayed, the WEP Key or WPA passphrase may have been entered incorrectly. Restore the printer to the default settings then click Start Again:

    • For All-In-One products, click here for some simple instructions.
    • For the B40W, press and hold the Wi-Fi button for 10 seconds.

      If it fails a second time, your wireless router / access point may have MAC address filtering enabled. Find the printer's MAC address by printing a network status sheet, then consult your wireless router / access point's documentation to add the printer's MAC address to the approved devices list.  (For instructions on how to print a status sheet see the Related Articles section or click here.)


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Step 3: Easy Network Setup complete - Final Settings

Follow the section appropriate to your computer's operating system. In this step you will finalise the installation and configuration of the printer or All-In-One. Failure to follow this step will result in the printer or All-In-One not being ready to print or scan.

    Mac OS X:




      Follow the on-screen instructions. When you see this screen, click Finish. You can now disconnect the Ethernet cable.





      After setting up a network connection, click Finish to close Easy Install:



      Now you can add the printer to Print & Fax. Follow the section appropriate to your Mac's OS version:


      Mac OS 10.3.9:



      1. Open /Applications/Utilities. Double-click the Printer Setup Utility.

      2. Click the [+] Add icon from the top of the Printer List.


      3. A window will appear; click on the pull-down menu at the top.


        Select one of the following:

        • For TCP/IP printing, select EPSON TCP/IP, then click on your Epson printer model and click on Add.

        • For AppleTalk printing, select EPSON AppleTalk, select the zone from the pull-down list, and then click on your Epson printer model and click on Add.



          Notes Icon Note:

          It may take up to 90 seconds for your computer to find your EPSON AppleTalk or EPSON TCP/IP printer on the network. If you do not see the Epson printer name, look for NetworkPrinter (IP) or an entry with 'EPSON' followed by a number and '(IP)' e.g. 'EPSON4782E0 (IP)', and then click Add.


      4. The printer will now be added to the Printer List.

        • For Rendezvous printing, you can add the printer via Rendezvous in the main browser window. To print via Rendezvous, the printer and computer need to automatically obtain an IP address via the DHCP function. Locate the Epson printer in the list, check the 'Kind' is Rendezvous, click on the printer name to highlight it, and then click on Add. If a unique IP address has been assigned to the printer, add the printer via EPSON TCP/IP.

        • If you are adding a printer and see "Driver not installed", you may need to specify the type of printer you are using.

          • Try to add the printer again but do not add a 'Gimp-Print + CUPS' model.
          • When you see the Add Printer dialogue, click on 'Select the driver to use' from the Print Using menu, and then select the Epson driver for your printer using the instructions above.
          • The printer should now be added to the Printer List.

      5. If you have an inkjet printer, the setup is now complete. If you have an All-In-One, please move to Configuring Epson Scan Settings.

      Mac OS 10.4.1 and higher / 10.5.1 and higher:

      1. Click the [+] add button from the bottom of the printer window.



      2. The window that will appear first will be the Printer Browser.
      3. Connected printers with a valid driver installed should appear. If you do not see the Epson printer name, look for NetworkPrinter (IP) or an entry with 'EPSON' followed by a number and '(IP)' e.g. 'EPSON4782E0 (IP)' in the Printer Name field. If you see such an entry, check that it has 'EPSON TCP/IP' in the 'Kind' column, and then click Add. Do not select the one with Bonjour in the Kind column.

        • Click on More Printers. If there are no icons at the top of the browser, click on the icon in the top-right of the window.





        • Another window will open, click on the pull-down menu and select one of the following:
        • For TCP/IP printing, select EPSON TCP/IP, then click on your Epson printer model and click on Add.
        • For AppleTalk printing, select EPSON AppleTalk, select the zone from the pull-down list, and then click on your Epson printer model and click on Add.



          Notes Icon Note:

          It may take up to 90 seconds for your computer to find your EPSON TCP/IP printer on the network. If you do not see the Epson printer name, look for NetworkPrinter (IP) or an entry with 'EPSON' followed by a number and '(IP)' e.g. 'EPSON4782E0 (IP)'. If you see such an entry, check that it has 'EPSON TCP/IP' in the 'Kind' column, and then click Add. Do not select the one with Bonjour in the Kind column.



          If the printer does not appear, check the printer is powered on and network connection is possible. Failing this, manually enter the printer's IP Address into the Internet address or DNS name field, then click Verify. Your printer should appear in the list, then click Add.



          If you receive a "Printer not found" error, check the IP Address which can be found on the network status sheet.  (For instructions on how to print a status sheet see the Related Articles section or click here.)



        • For Bonjour printing, you can add the printer via Bonjour in the main browser window. To print via Bonjour, the printer and computer need to automatically obtain an IP address via the DHCP function. Locate the Epson printer in the list, check the 'Kind' is 'Bonjour', click on the printer name to highlight it, and then click on Add. If a unique IP address has been assigned to the printer, add the printer via EPSON TCP/IP.
        • In 10.5.x, you may not have an EPSON AppleTalk option - you can add the printer via AppleTalk in the AppleTalk section of the printer browser.
        • If you are adding a printer and see "Driver not installed", you may need to specify the type of printer you are using.
          1. Try to add the printer again but do not add a Gutenprint model.
          2. When you see the Add Printer dialogue, click on 'Select the driver to use' from the Print Using menu, and then select the Epson driver for your printer.


        • The printer is added to the list in Print & Fax and printing is ready.

          If you have an inkjet printer, the setup is now complete. If you have an All-In-One, please move to Configuring Epson Scan Settings.



      All-In-One products: Configuring EPSON Scan Settings

      This section applies to All-In-One products only.



      1. Open the Utilities folder (Applications\Utilities). Double-click on the ESS icon EPSON Scan Settings icon.

      2. The following screen ("EPSON Scan cannot be started") appears twice. Click No both times it appears.



      3. Select Network as the Connection setting. The window changes. Then click Add.



      4. You see the following screen. The software searches for the Epson product on the network and displays 'Searching. Please wait.'.



      5. When it locates the product, it will display its IP address and the message 'Search complete.'. Click on the IP address to highlight it. Click OK.



        Notes Icon Note:

        To rename the scanner, type a name for it in the Scanner Name text box.

        If the IP Address is not listed, you can select the option Enter address. Type in the printer's IP Address which can be found on the network status sheet. Click OK.  (For instructions on how to print a status sheet see the Related Articles section or click here).



      6. The Epson product is displayed in EPSON Scan Settings. Click OK again to close the window.



        Notes Icon Note:

        If the printer's IP Address changes, you will need to repeat steps 1-8 to reconfigure the Epson Scan network settings.


      You're now ready to scan and print.


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    Windows:




    1. Printer Name: Check that the printer name is correct. You have the option to rename the printer - as it appears in Printers/Printers and Faxes, and the option of setting the product as the default printer. Click Next.


    2. The Status screen shows the final setup steps being completed automatically. Wait while the printer connects to your Wireless Local Area Network.


    3. Once all items are 'Complete', click Next.


    4. When the installation is complete, a green indicator is displayed beside the printer name and you see the screen below. Click Next.


    5. Print Test Page: Select Yes if you want to print a Test Page to confirm the printer and connection. Click Next to continue.


    6. Installation Complete.

      The setup has finished and the product is ready to use. Click Finish, and then disconnect the Ethernet cable from the printer and your access point, wireless router, hub, or computer.



    7. Click Finish to close:



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